We have two primary volunteer opportunities: Art in the Burbs Committee and Setup/Show Volunteers.
Joining our committee is incredibly fulfilling, and gives you an inside look at how an art show and sale is organized. It’s an incredible way to get involved!
During the show, we require a large group of volunteers throughout the weekend. It’s a fun way to spend a few hours, and we see repeat volunteers come back again and again every year!
Details about these volunteer opportunities are below.
Join Our Committee
Art in the Burbs is seeking new committee members!
Is keeping and supporting ARTS IN OUR SCHOOLS your passion? How about being part of planning amazing and engaging events?
Since 2007, the annual Art in the Burbs show has given TTSD schools over $300,000 in arts-dedicated funding through the Art in the Burbs Grant. Here are some examples of how schools use Art in the Burbs Grants:
- Art Lit Program support
- Instruments
- Pottery wheels
- Drama props & lighting
- After school drama classes
- Music for band/orchestra/choir
- Painting easels & adaptive learning equipment
- Artists-in-Residence
- Ballroom dancing
Join our committee of seasoned, committed, hardworking members who are dedicated to keeping arts in education.
Volunteer During the Show
We will post an updated signup.com link as the show dates draw nearer. Join our newsletter mailing list and you’ll be informed when the volunteer signup is live.
What does volunteering during the show and/or setup look like?
We have multiple positions available over the course of three days:
Friday before the show: Setup. Assist artists as they arrive, helping them unload their vehicles and bring their gear in.
Saturday (day one of the show): Multiple shifts available throughout the day for runners, holds, check-in, and more.
Sunday (day two of the show): Same shifts as Saturday, plus an additional shift after the show for cleanup.
Available Committee Positions
Please consider giving your time and talent to help the arts in all TTSD schools. Email Burbs Chair at chair@artintheburbs.org for more information.
Sponsorship Coordinator
Responsibilities include:
- Partner with FTTS Executive Director and Burbs Chair on historical/existing sponsors.
- Secure sponsorships for the show with a goal of covering operating expenses.
- Contact area businesses and Tigard and Tualatin Chambers to request sponsorship money.
- Pursue donations from local businesses.
- Coordinate getting invoices to sponsors and sending thanks.
- Attend all committee meetings (incl show wrap up).
- On site for show set up and during show weekend.
Artist/Volunteer Lounge Coordinator
Responsibilities include:
- Secure donated products and edible items for the lounge area.
- Set up lounge area during setup days (Thursday/Friday).
- Provide a variety of snacks and drinks throughout the weekend.
- During the show, keep the lounge area well-stocked and clean.
- Communicate with artists and volunteers for feedback.
Marketing Coordinator
Responsibilities include:
- Coordinate design/printing of poster and postcards.
- Coordinate postcard mailing.
- Determine lawn/show signs needed with Chair.
- Determine placement of lawn signs, coordinate with committee/community members for set up and take down of signs with Chair.
- Some committee meeting attendance is required. (Kick-off, key update meetings and wrap-up).
- Volunteer weekend of the show.
Food Vendor Coordinator
Responsibilities include:
- Recruit food cart vendors, Tualatin High culinary department or school organizations (PSO’s, boosters) for Saturday and Sunday offering for artists, customers and volunteers. Offering should have diversity in menu.
- Recruit 2-3 dessert vendors for inside main gym.
- Liaison with vendors for electrical and set up needs.
- Coordinate with school/district for electrical needs.
- Coordinate with Facilities to secure a kitchen monitor, if required by district.
- Attend all-committee meetings. (Kick-off, key update meetings and wrap-up).
- On site for show set up and during show weekend.
Treasurer
Responsibilities include:
- Work closely with Foundation and bookkeeper before, during, and after the show.
- Work with Chair/Co-Chair to create budget.
- Update budget as expenses/revenue is generated.
- Coordinate artist booth payments.
- Set up Square reporting and cashier instructions, assisting with training as needed.
- During show, analyze sales figures and report to Category Leads.
- Coordinate sales/payment info with FTTS Office Manager.
- Be on-site show weekend.
Artist Category Leads:
A Category Lead is required for each artist category, which includes: Alternative Mediums, Cards & Journals, Ceramics, Exterior, Glass, Hanging, Jewelry, Textile, and Wood
Responsibilities include:
- Liaison with artists.
- Recruit artists for assigned category.
- Prepare and lead category jury meeting to finalize vendors from application pool.
- Prepare slideshow presentation for jury meeting in Google Slides.
- Manage communication to artists in the months, weeks, and days leading up to the show (including acceptance and show info).
- Meet and greet artists during show weekend. Regular check-in during weekend for feedback.
- Send thank you’s and request feedback post show.
- Attend all committee meetings.
- On site for show set up and during show weekend.
Filled Positions
The Art in the Burbs Committee is a dedicated group of volunteers who strive to make each year’s show better than the last! Our goal is to improve arts education in our schools, and part of that is creating a successful show each year.
Join our volunteers, who currently hold positions that include:
- Event Chair
- Artist Operations
- Artist Category Lead
- Space Planning
- Volunteer Coordinator
- Holds Coordinator
- Social Media Manager
- Webmaster
- Facilities/Site Coordinator
Interested in Volunteering?
If you have any questions about any of these opportunities, or would like to discuss more in depth, fill out the form below and we will be in touch.